ezMeet

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SPOT

SPOT is designed for listed companies, NGOs and other corporate bodies to hold general meetings (AGMs/EGMs) physically and virtually. As one-stop service provider and market leader for meeting management and poll scrutineer services, Tricor is capable to provide you the best hybrid meeting experience.
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SPOT

SPOT is designed for listed companies, NGOs and other corporate bodies to hold general meetings (AGMs/EGMs) physically and virtually. As one-stop service provider and market leader for meeting management and poll scrutineer services, Tricor is capable to provide you the best hybrid meeting experience.

WHAT IS
HYBRID MEETING?

Hybrid Meeting combines traditional in-room general meetings with virtual meeting set-up in parallel to offer a unified meeting platform. Leveraging on advanced technologies, the hybrid meeting facilitates members to participate either in-person or online. It creates a more efficient way for members to attend meetings and to effectively manage communication and voting matters. The adoption of virtual (online only) and hybrid (online and in-person) meetings is a major step in encouraging members to participate without incurring the challenges of physical attendance. They are also highly scalable and offer significant cost savings and reduction in administrative effort as well as enhancing member engagement and transparency.

Tricor’s SPOT is our newly developed e-Meeting system that seamlessly integrates the e-voting, e-proxy, online attendance and live streaming functions with our shareholder voting system. This can greatly enhance data integrity and avoid any unnecessary interfacing and data sharing risks between multi-layers of service vendors. Tricor provides 24/7 technical support to our services. SPOT can accommodate 10,000 simultaneous users for any meeting and we can provide a recording for further download or viewing. Leveraging from over 20 years of experience servicing thousands of clients’ AGMs, our team will assist companies in attending to the formalities of amendment of AoA, preparing and reviewing meeting documents, as well as supporting the hybrid meetings. 

Key Functions of SPOT


        

icon_function1Voting and Attendance
Made Easy

 

  • Secured on-line login as registration for attendance 
    Live streaming in high resolution
  • Real-time online voting
  • Interactive Q&A platform
  • Allow for split votes

icon_function2Robust and
Secure Systems

  • Robust data privacy
  • Encrypted data storage & transmission
  • Multi-layered security
  • High-performance scalable architecture
  • Enterprise-grade certified cloud computing
  • Auto-failover mechanism

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HYBRID MEETING SNAPSHOT


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HYBRID MEETING SNAPSHOT


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WHAT ARE THE BENEFITS OF HYBRID MEETING?


icon_benefit1MEMBER ENGAGEMENT

  • Virtual attendance for members who cannot attend physically
  • Access across multiple devices & platforms at any time
  • Rights and benefits same as the physical participation

icon_benefit2REAL-TIME COLLABORATION

  • Digital tool to improve collaborative experience
  • Questions by attendees managed & shared with chairman/attendees
  • Multi-feed live streaming & content sharing
  • Instant online voting & submission of votes
  • Chairman portal view

icon_benefit3TRANSPARENCY AND SECURITY

  • Publish voting results instantly
  • Address questions immediately with direct interaction with the Board
  • Accuracy of voting, auditing and reporting
  • Secure access with QR codes
  • Encrypted technology with cloud infrastructure

icon_benefit4SAVINGS AND EFFICIENCY

  • Save significant time for transportation with electronic voting
  • Save costs with virtual meetings
  • Scalability with unlimited number of participants
  • Increase efficiency through virtual engagement

SPOT - Hybrid Meeting Solution

Leveraging on advanced technologies, a hybrid meeting is a combination of physical meeting and virtual meeting. Shareholders can choose to attend meeting in person, or they can choose to attend online via viewing a live webcast and voting online in real time. Hybrid meeting solution offers good option for companies to support and enable meetings to proceed as planned at the time of crisis.

While Hybrid Meeting takes the best of both physical meeting and virtual meeting, bridging them together with the latest technology. Not only it creates a more efficient and effective way for members to attend meetings, but also helps the Board of directors to manage better communications with shareholders.

Tricor’s SPOT is an advanced and seamless eMeeting solution that helps the Board of directors and senior management to conduct hybrid meeting(s) in an easy and digital manner.

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Increase Shareholder Participation with SPOT

The benefits of running a hybrid meeting are twofold: i) encourage social distancing in fight of the COVID-19 and ii) long term encourage shareholder's participation and engagement.

Shareholders who are not able to attend physically can participate from the comfort of their own home or office via electronic device such as smartphones, tablets or computers. They can view live streaming of the meeting process and raise questions instantly through the e-meeting platform. Overseas investors are also able to participate in different time zones and locations.

The solution enables both cost and time savings, allowing listed issuers to reduce accommodation requirements at physical location and fewer human efforts to count votes. In addition, by adopting a digital solution the company can position itself as digital first and environmentally friendly pioneer, thereby conforming to global best practices.

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SPOT - Hybrid Meeting Solution

Leveraging on advanced technologies, a hybrid meeting is a combination of physical meeting and virtual meeting. Shareholders can choose to attend meeting in person, or they can choose to attend online via viewing a live webcast and voting online in real time. Hybrid meeting solution offers good option for companies to support and enable meetings to proceed as planned at the time of crisis.

While Hybrid Meeting takes the best of both physical meeting and virtual meeting, bridging them together with the latest technology. Not only it creates a more efficient and effective way for members to attend meetings, but also helps the Board of directors to manage better communications with shareholders.

Tricor’s SPOT is an advanced and seamless eMeeting solution that helps the Board of directors and senior management to conduct hybrid meeting(s) in an easy and digital manner.

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Increased Shareholder Value with SPOT

The benefits of running a hybrid meeting are twofold: i) maximise shareholders engagement and ii) encourage higher attendance.

Shareholders who are not able to attend physically can participate from the comfort of their own home or office via electronic device such as smartphones, tablets or computers. They can view live streaming of the meeting process and raise questions instantly through the e-meeting platform. Overseas investors are also able to participate in different time zones and locations.

The solution enables both cost and time savings, allowing listed issuers to reduce accommodation requirements at physical location and fewer human efforts to count votes. In addition, by adopting a digital solution the company can position itself as digital first and environmentally friendly pioneer, thereby conforming to global best practices.